Sunday School & Education

SoapBox helps you organize and manage your church’s educational programs, from children’s Sunday School to adult Bible classes.

Program Overview

Education Dashboard

Access at Ministry > Education:

Active classes
Enrolled students
Teacher roster
Curriculum status

Program Types

Children's Ministry

Nursery through 5th grade classes.

Youth Education

Middle and high school programs.

Adult Classes

Bible studies and discipleship.

Special Programs

VBS, camps, and special events.

Class Management

Creating Classes

New Class

Go to Education > Classes > Create Class.

Details

Enter:

Class name
Age group/grade
Schedule
Location/room
Capacity

Teachers

Assign lead teacher and assistants.

Curriculum

Select or upload curriculum.

Publish

Make class available.

Class Settings

Setting	Options
Age Range	Nursery, Preschool, Elementary, etc.
Schedule	Weekly, bi-weekly, seasonal
Enrollment	Open, waitlist, closed
Check-In	Required, optional

Class Roster

For each class:

View enrolled students
Add/remove students
Attendance history
Emergency contacts
Special needs notes

Student Management

Enrollment

Find student in system
Select class(es)
Complete registration
Notify parents

Family Enrollment:

Find family
View all children
Enroll each child
Single confirmation

Student Profiles

Each student has:

Personal information
Parent/guardian contacts
Medical/allergy info
Attendance history
Class history
Notes

Family Relationships

Link family members:

Parents/guardians
Siblings
Authorized pickups
Emergency contacts

Teacher Management

Teacher Requirements

Define requirements:

Background check (required)
Training completion
Minimum volunteer tenure
Classroom ratio compliance

Assigning Teachers

Lead teacher responsibility
Assistant teachers
Substitute pool
Two-adult policy compliance

Teacher Resources

Provide teachers with:

Curriculum materials
Class roster access
Attendance tools
Communication channels
Training resources

Curriculum Management

Curriculum Library

Organize your resources:

Upload curriculum files
Link to online resources
Categorize by age group
Track usage

Lesson Planning

Teachers can:

View upcoming lessons
Access materials
Add personal notes
Mark completion

Church-Wide Curriculum

Coordinate across classes:

Same theme at all ages
Aligned with sermon series
Family discussion guides
Take-home resources

Check-In System

How Check-In Works

Family Arrives

Parent checks in at kiosk or station.

Identification

Search by name, phone, or scan code.

Select Children

Choose which children are checking in.

Print Labels

Name tags for children, pickup tags for parents.

Child to Class

Child goes to assigned classroom.

Pickup

Parent presents matching pickup tag.

Check-In Features

Self-service kiosks
Volunteer-assisted stations
Mobile check-in
Pre-registration

Security Features

Matching security codes
Authorized pickup list
Photo verification (optional)
Real-time capacity

Alerts & Notifications

Allergy alerts on labels
Special needs notes
Parent paging
Emergency notifications

Attendance Tracking

Recording Attendance

Teachers record attendance:

Check-in system auto-records
Manual attendance option
Absent notifications
Makeup tracking

Attendance Reports

Report	Shows
Class Attendance	Per-class attendance over time
Student Attendance	Individual student history
Trends	Patterns and growth
Absent Follow-up	Students missing multiple weeks

Follow-Up

Reach out to absent families:

Automated notifications
Teacher outreach
Ministry leader follow-up
Re-engagement campaigns

Communication

Parent Communication

Keep parents informed:

Weekly class updates
Curriculum overviews
Event announcements
Special notifications

Teacher Communication

Coordinate your team:

Teacher meetings
Substitute requests
Training announcements
Resource sharing

Emergency Communication

Rapid parent notification:

Child illness
Behavior concerns
Building emergencies
Weather closures

Reporting

Program Reports

Enrollment numbers
Attendance trends
Growth metrics
Volunteer ratios

Compliance Reports

Teacher clearances
Training completion
Safety compliance
Ratio adherence

Custom Reports

Build reports for:

Board presentations
Budget planning
Staff meetings
Program evaluation

Special Programs

Vacation Bible School

Manage VBS:

Separate registration
Age group classes
Volunteer coordination
Curriculum tracking
Follow-up process

Camps & Retreats

Organize off-site programs:

Registration and payment
Medical forms
Permission slips
Group assignments

Special Events

Track special programs:

Easter/Christmas productions
Family events
Outreach programs
Parent workshops

Safety & Compliance

Child Protection

Required policies:

Background checks for all teachers
Two-adult rule enforcement
Check-in/check-out procedures
Incident reporting

Classroom Safety

Room requirements:

Windows in doors
First aid supplies
Emergency procedures
Capacity limits

Reporting

Document and track:

Incident reports
Injury reports
Behavior concerns
Policy violations

Best Practices

Invest in Teachers

Quality teachers make quality programs. Recruit, train, and appreciate well.

Safe Environment First

Safety isn’t optional. Ensure every policy is followed every time.

Engage Parents

Parents are partners. Keep them informed and involved in their children’s spiritual growth.

Follow Up Absence

Three consecutive absences should trigger outreach. Show families they’re missed.

Age-Appropriate Learning

Curriculum should match developmental stages. Don’t just teach content; form disciples.

Celebrate Milestones

Mark Bible presentations, baptisms, graduations, and other spiritual milestones.

Getting Started

Team Management

Content Creation

Events & Programs